Job Opportunity at Girl Effect – Finance and Administration Manager

 


Who We Are

Girl Effect is a creative non-profit empowering girls to change their lives.

Started by the Nike Foundation, we are experts in media, mobile, brand and international development; a unique mix of skills that we use to solve global problems in a different way. 

We work across the world in places where girls are marginalised and vulnerable. We create youth brands and mobile platforms for young people in ways that they love and interact with. We deliver these through the media and mobile tech that we use every day – from apps that build skills, to TV dramas they explore virtual issues, to magazines written by girls.

Context of Role

In partnership with the Vodafone Foundation, Girl Effect has launched a new brand for adolescent girls in Tanzania to deliver behaviour change mobile products and off-line activities. This will include a website, Facebook page, IVR content and chatbots. We are also partnering with existing networks of ambassadors and clubs to broaden the reach and impact of our products. 

Girl Effect is looking for a Finance & Administration Manager to lead on all finance, general administration and procurement for the office in Tanzania. From a finance perspective, they will be responsible for ensuring good accounting practices, budget management, financial reporting and audit/donor/tax compliance. From the procurement and administration side, they will manage the day to day procurement, logistics and administration activities, ensuring that those activities uphold GE procurement policy and best practices in all aspects of procurement implementation. Further, the post holder will oversee procurement solicitations and sourcing procedures, cost and selection analysis, issuance of contract awards, reviewing payment requests, monitoring awardee performance, and maintaining procurement files. 

The post holder will join the global finance team (with colleagues in Kenya and the UK), as well as having a management relationship with our Country Lead for Tanzania. 

What You’ll Do

Finance

  • Coordinate the input of data in the accounting system, manage the accounts payable, processing payroll and ensure tax remittance to Government boards
  • Perform the month-end activities as per the agreed organisational timelines (Transaction entries, Journal entries, reconciliation etc…) and maintain all balance sheet and Profit and Loss (P&L) schedules as required on a monthly basis
  • Preparation of the Year-end Financial Statements and provision of supporting schedules to the auditors.
  • Ensure adherence to local statutory and tax requirements
  • Manage and provide documents and information for the statutory, tax and internal audits.
  • Oversee the daily management of financial transactions, cash disbursements, bank reconciliation, accounts payable to ensure adequate controls over cash and bank holdings.
  • Work closely with the country lead and global team to ensure annual budgets and reforecast align with program activities by carrying out financial analysis, preparing monthly accounts and expenditure reports
  • Conduct a review of partner/donor financial reports when required and makes occasional field trips to monitor finance-related issues and procedures.
  • Lead on generating financial reports to different stakeholders when required
  • Manage external relationships with stakeholders ie banking institutions, Government boards, vendors, partners etc
  • Ensure Finance and budgeting is embedded and understood across all teams within Girl Effect Tanzania and that team leads have the relevant information to manage their budgets effectively

Administration & Operations 

  • Review, record and prioritize purchasing requests and obtains additional information/documentation as required; provides assistance to requisitions in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources;
  • Establish a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes;
  • Identify and recommend sources of procurement; interview potential suppliers; prepares and maintains a database of approved suppliers and pre qualified lists;
  • Produces tender documents (e.g. Requests for Qualification, Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved;
  • Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, payment terms and other discounts, transportation costs, etc;
  • Enters into the negotiation of terms and conditions of orders; obtains credit and other information on proposed suppliers;
  • Finalizes purchase orders and contracts for approval in line with delegated signature authority, and, if required, prepare submission for review and subsequent approval by the authorized official.
  • Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received, demurrage; prepares and signs return to Vendor forms for unacceptable and/or damaged goods received;
  • Research, retrieve and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market;
  • Manage all the Procurement files and documents and ensure that all the procurement records are up to date
  • Work with Global Procurement teams to support execution of local sourcing strategies and ensuring efficiency and effectiveness of the local Procurement Unit.
  • Manage the day-to-day administrative and logistical matters in liaison with the Country Team Lead

Who You Are

  • You have a Bachelor’s Degree in Accounting with at least 5 years of professional experience in a busy finance and procurement environment
  • Knowledge of Procurement and logistics
  • You have knowledge and qualifications in financial management and accounting
  • You have experience in managing the overall accounts of an organisation
  • You have a working knowledge of the systems and processes related to expenditure management on donor-funded projects and programmes 
  • You have proven operations experience, including knowledge of relevant policies and systems for organisations in the non-profit sector in Tanzania
  • You are computer literate and master of Microsoft Office programs (Excel, Word, Powerpoint etc) with a willingness to learn new financial management and procurement systems
  • You’re driven and able to deliver against key timelines and deadlines, through prioritisation and organisation.
  • You are happy to work as part of a small team, taking on small tasks alongside big responsibilities
  • You enjoy taking the initiative and making decisions as part of a complex and varied workload
  • Knowledge of ERP systems (Salesforce) and related software would be an advantage
  • You’re able to work with others at a distance and use systems for sharing information to support this
  • You’re confident at developing presentations and public speaking to be able to externally represent the work we do with passion and energy 
  • You’re fluent in Kiswahili and English, with a high level of writing in both languages

What Else You Should Know

As we continue to scale and grow – we are hugely ambitious for our future and we are looking for people who are driven by this to change the world for girls.

Our teams are a diverse mix across sectors (non-profit and commercial) and specialisms (from Brand and Creative through to Gender and Insight). You’ll learn and grow in an environment that will challenge you to think and work with a fresh perspective.

At Girl Effect, you can expect to work somewhere where you will be stretched and developed in your role, a place where you can build your career and work with talented, engaged people committed to our cause to create a lasting impact. 

Shortlisted candidates will be assessed on our organisational values at the interview stage. The successful candidate(s) will be expected to adhere to our safeguarding policy. We encourage candidates to read and understand our safeguarding policy, the executive summary of which can be found here. We have zero tolerance to all forms of violence against children, beneficiaries and staff.

This role is being recruited on a 12 month contract basis

Closing date for applications: 29th March 2021

CLICK HERE TO APPLY